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  • GENERAL NORMS
    1: Attendance
    University prescribes a minimum of 75% attendance for each subject. The college insists regular attendance in all classes. No student is allowed to be absent from the classes without the permission of the Class Teacher or HoD. Application for leave duly signed by the parent/guardian should be submitted to the Class Teacher/HoD in advance. In case of absence due to unforeseen reasons, a leave letter duly signed by the parent or guardian should be submitted to the class teacher/HoD on the forenoon of the day of return after leave. Attendance will be marked at the beginning of each period by the teacher engaging the class. Late comers may not be given attendance. If a student is absent for one hour in a session, it will be treated as absence for half a day. A student absenting himself without leave for more than 10 consecutive days will have his name removed from the rolls and he may be re-admitted only on payment of college dues, if any

    Students participating Sports, NCC/NSS camps, cultural competitions and other extracurricular activities should get prior permission from the Principal through the teacher in charge of these programmes.


    The attendance shall be communicated to the students at regular intervals. Frequent absence shall be reported to the Guardian by the class teacher/tutor. When a student is absent for more than one day, The absence shall be communicated to the parents.

    Failure to observe rules regarding the attendance will entail the loss of attendance and may disqualify the student from appearing for the University Examinations.


    In case of prolonged absence on account of medical reasons, a medical certificate shall be submitted to the Principal through HoD within fifteen days of absence.

    Students who are late for more than 5minutes shall meet the Principal and obtain permission to attend class. The college calendar is to be brought for this purpose.

    The students who enter the college campus during the working days between 9.25 am to 3.30 pm, are not supposed to go out of the campus (except those going for the prayer on Fridays) without the permission of the Principal. Attendance will be published by the Dept. every first week of the month.

    2.Behavioural politeness

      “Good manners are an expression of refined character”. Xavierites aim at observing certain norms of polite behavior.
      Being punctual in attending various chores and their classes is a must.
      Practice and promote respect and cordiality among the students and the staff.
      Handle the college property with care.
      During the class hours, students should not be found loitering anywhere in the college campus.
      Transacting any work in the college campus during the class hours is to be avoided by all.
      After the second bell, strict silence is to be observed in the class by all the students.
      If a teacher happens to come late, students shall maintain silence inside the class.
      Students are expected to make use of the library during the free hours.
      After the second bell, strict silence is to be observed in the class by all the students.
      If a teacher happens to come late, students shall maintain silence inside the class.
      Students are expected to make use of the library during the free hours.

      Electronic devices which are necessary in persuasion of the course are allowed to be brought to the college and shall used as per the directions of the teachers.
      Usage of mobile phones is prohibited in the college campus.
     Obscene books and periodicals, smoking, use of alcohol and drugs in any form are strictly forbidden in the college campus. Such cases are criminal in nature and shall be handed over to the Law and Order department.
      The students are forbidden to bring transistors, crackers, explosives and other dangerous materials to the College.
      Students are advised to queue up at counters waiting for their turn without usurping others.
      Toilets should be kept clean after use.
      Students are directed to come to college in uniform except on Friday. Students are expected to dress modestly in the college.
      Personal hygiene as well as class room cleanliness together with the beauty of the college campus needs to be maintained.

    3: RAGGING
    Ours is a ragging free campus. The Government and the University have issued detailed instructions with regard to the banning of any sort of ragging in the college campus by any student. Instant dismissal is the usual punishment for any offenders in this regard. There will be anti-ragging committee to look into the matter and the committee’s decision will be final and the same shall be referred to the Police. Actions will be initiated as per rules.

    THE KERALA PROHIBITION OF RAGGING ACT, 1998

    An Act to prohibit ragging in educational institutions in the State Kerala. Preamble: WHEREAS it is expedient to prohibit ragging educational institutions in the State of Kerala. BE it enacted in the Forty-Ninth Year of the Republic of India as follows:-

    1.Short title, extent and Commencement
      This Act may be called the Kerala Prohibition of Ragging 1998
      It extends the whole of the State of Kerala
      It shall be deemed to have come into force on the 23rd day of October, 1997

    2.Definition.-In this Act, unless the context otherwise required-
    ‘head of the educational institution’ means the Principal or the Headmaster or the person responsible for the management of educational institution;

    ‘Ragging means doing of any act by disorderly conduct to a student of an educational institution, which causes or is likely to cause physical or psychological harm or raising apprehension or fear or shame or embarrassment to that student and includes-

    I. Teasing, abusing, paying practical jokes on, or causing hurt to, such student; or
    II. Asking a student to do any act or perform something such student will not, in the ordinary course willingly, do.
    III. Prohibition of ragging. - Ragging within or without any educational Institution is prohibited.
    IV. Penalty for ragging.- Whoever commits, participates in, abets propagates ragging within, or without, any educational institution shall, on conviction, be punished with imprisonment for a term may extent to two years and shall also be liable to a fine which extent to ten thousand rupees.
    V. Dismissal of student.- Any student convicted of an offence Section 4 shall be dismissed from the educational institution and Student shall not be admitted in any other educational institution period of three years from the date of order of such dismissal.
    VI. Suspension of student.-(1) Whenever any student or, as the case may be, the parents or guardian, or a teacher of an educational institution complaints, in writing, of ragging to the head of the educational institution, the head of that educational institution shall, without prejudice to the foregoing provisions, within seven days of the receipt of the complaint, enquire into the matter mentioned in the complaint and if, prima facie, it is found true, suspend the student who is accused of the offence, and shall, immediately, forward the complaint to the police station having jurisdiction over the area in which the educational institution is situated, for further action. (2) Where, on enquiry by the head of the educational institution. It is proved that there is no substance prima facie in the complaint received under sub-section (1), he shall intimate the fact, in writing, to the complainant.
    VII. Deemed abetment.- If the head of the educational institution fails or neglects to take action in the manner specified in section 6 when a complaint of ragging is made, such person shall be deemed to have abetted the offence of ragging and shall, on conviction, be punished as provided for in section 4.
    VIII. Power to make rules.-
    1) The Government may, by notification in the Gazette, make rules for carrying out all or any of the purposes of this Act.
    2) Every rule made under this Act shall be laid as soon as may be after it is made, before the Legislative Assembly, while it is in session for a total period of fourteen days, which may be comprised in one session or in two successive sessions, and if before the expiry of the session in which it is solid, or the session immediately following, the Legislative Assembly makes any modification in the rule or decides that the rule should not be made, the rule shall, thereafter, have effect only in such modified form or be of no effect, as the case may be, so, however that any such modification or annulment shall be without prejudice to the validity of anything previously done under that rule.
    IX. Repeal and saving.
    1) The Kerala prohibition of Ragging Ordinance, 1998 (2 of 1998) is hereby repealed.
    2) Notwithstanding such repeal, anything done or deemed to have been done or any action taken or deemed to have been taken under the said Ordinance shall be deemed to have been done or taken under this Act.

    *Received the assent of the Governor on 23rd day of April 1998 and published in the Kerala Gazette extraordinary No. 1007 dated 24th June 1998.
    Anti-ragging and Redress Committee
    Dr. V. V. Georgekutty, Principal (Chairman)
    Rev.Fr.Jhonson Kochuparambil (Vice chairman)
    Ms. Leenakumari V.K.
    Ms. Babitha Ashok K.P.
    Ms. Vini M.S.
    Ms. Rashmi R. Nath
    Ms. Rinila T.V
    Mr. Sreeraj
    Mr. Brillian Jose Fernandez
    College Union Chairman

    Anti-ragging Squad
    1. Ms. Leenakumari V.K.
    2. Mr. Sreeraj
    3. Mr. Rakesh
    4. Mr. Ganesh

    Anti-ragging Monitoring Cell
    1. Rev. Fr. Johnson Kochuparambil, Vice-Principal (Convener)
    2. Ms. Naseena K.P.
    3. Ms. Babitha Ashok K.P.
    4. Ms. Vini M.S.
    5. Ms. Rinila T.V.
    6. Ms. Rasmi R. Nath

    College Union and Department Associations

    The election to the College Union will be conducted as per Court Orders and rules. Details will be notified separately prior to the conduct of election. The office bearers of department associations, viz; Commerce Association, English Association, Mathematics Association, IT Association will be elected by the students of the Department under the supervision of the HoDs.

    Study tour, Industrial visit/ exposure/ one-day picnic

    A One day picnic is allowed for first years in one of the weekends during the semester when there are no regular classes. Industrial visit/exposure programme can be arranged for the second year students on a convenient Friday so that they won’t miss out too many working days and they are expected to visit a minimum of one agency for one full day. Report of which shall be considered as equivalent to assignment. Study tour for the final year students can be arranged in such a way that it starts on a Wednesday night extending only to Sunday early morning. They will have regular classes on Wednesday and proceeding Monday. They must visit a minimum of two agencies and the report shall be considered as assignment. Staff of the respective department has to accompany the students and the presence of class mentor/tutor is compulsory. The venue, fixing of dates etc should done with the knowledge and consent of the class mentor/tutor, the same should be approved by the HoD and submitted to Principal for permission. At least one parent is also expected to accompany the students during the visit. All students have to go for the programme and exemptions are reserved to Principal’s scrutiny.

    2 :LIBRARY AND READING ROOM

    Students have to observe silence in the Library and reading room. To borrow books from the library, application must be made on printed application slips. The filled in application slips should be handed over to the Librarian. Books will be issued only on presentation of the identity card of the student on which his/her photograph is affixed. For all students, a maximum of two books at a time will be issued. No one is allowed to sub-lend the library books that he/she has not borrowed, nor get the books on behalf of another. The borrower will be held responsible for any damage to the books which he/she borrows and in case of serious damage to the books; the borrower will have to restitute the damaged books.
    Once a student leaves the library counter, the student must carefully check the books issued to him/her. If any damage is noticed, it must be reported to the Librarian at once. The loss of library books should be immediately reported to the Librarian
    Books must be returned to the library on or before the due date stamped on them. If not, overdue charge of Rs.2/- per book per day will be collected from the defaulter.
    Reference books, journals, news papers and periodicals shall not be removed from the Reading Room or from the places allotted. No books will be issued to those who have not cleared their due charges in full. The library shall be open during the college working time on all working days..

    7. College Uniform & ID Card

    Students have to wear the assigned uniforms on all days except Fridays. It is compulsory that all students and staff wear their ID card in the campus.

    8. Mobile phones are banned in the Campus

    Government of Kerala have banned the use of mobile phones, obscene cinematic dance, and fashion shows in educational institutions and have ordered to take strict action in this regard vide GO No. 318/ 10/H Edn dated 16.02.2010. If a student is found using phone in the campus, the phone will be confiscated and the same shall be returned only at the time of the issuance of his/her Transfer certificate and further action will be initiated as per rules.

    9. Vehicle parking

    Students are advised not to travel by motor bike. Students are not permitted to bring their vehicles to the campus. Entry of vehicles of the students in to the campus is strictly prohibited as per rules. Students bringing vehicles have to park vehicles outside the main college campus, at the place allotted. Parking will be at the owners’ risk.

    10 Residence of Students Majority of the students are day scholars. Those who are not residing at home are permitted to stay only in hostels that are approved by the Management of the College. They can, however, stay with their local guardian, under intimation to the Principal. Residing in rooms/ hostels that are not approved by the Management is forbidden. Lady students are permitted to stay at Assumption Sisters’ Hostel, Malaparamba; St. Vincent Colony GHS Eranhipalam, and at the Sisters of the Providence of Gap. Parents are requested to ensure that their ward is not staying in any unapproved hostels/rooms.

    11. Canteen

    The college offers an outsourced canteen where the students can avail snack foods and refreshments.

    12. Mentoring and Tutorial System

    St. Xavier’s College has implemented an effective mentoring and tutorial system for the students. It aims at promoting better understanding between the teacher and the students and to facilitate the moral spiritual and intellectual wellbeing of the students. Every thirty students are under the personal care of a Tutor/Mentor. The Tutor meets the students in group or as individual on a regular basis. Students are encouraged to meet the mentor for proper guidance and counseling support. The Mentor keeps a constant contact with parents as well. Through the interaction between the parents, teachers and students, the overall growth of the student is taken care of. A permanent tutorial work record is kept by the Tutor for each student. Every interaction with the student and parents will be recorded. Warning or disciplinary action, if any, taken will also be recorded in red ink.

    13. St. Xavier’s College Counselling Centre (SXCCC)

    St. Xavier’s College has a special Counselling Centre for the students. The centre is envisaged to support mental health and happiness of students. SXCCC generally offers a variety of services including individual and group counseling service, alcohol and other drug counselling/evaluation, crisis assistance, and consultation services. This service is available to all students of the College.

    14. Recommendation to Parents.

    An active involvement of parents in the academic activities and progress of their children is very essential. This can be achieved through regular interaction/visit of parents with the teachers and the college authorities. Class-wise parents’ meetings are held every semester after the examinations, for the purpose of considering the results and the general performance of their ward in the College and at home. Occasional visits of parents to the College and discussion with the authorities especially with the mentor/tutor is very much encouraged. This will enhance the overall development of the students. Parents are also requested to attend the PTA meetings and offer suggestions for further improvement of the College. Parents are also requested to write their feedback and suggestions in the Register kept in office of the college, for appropriate consideration by the College Administration.

    15. Examinations and Progress Reports.

    Besides the regular class tests there will be official terminal examinations conducted in common for the students on the dates specified in the Handbook or notified separately. Attendance for examination is compulsory. Students who fail to appear for the examination without prior permission from the rincipal will not be permitted to attend classes. The parents of such students will have to report to the Principal in person to discuss the performance of the student and to decide future course of action.
    A progress report with details of marks, attendance and remarks of the mentor/tutor and Principal concerning the general behavior of the student will be distributed to the students at the class- wise parents meeting. Parents are also requested to collect the progress report directly from the Dept at any time during office hours.

    SCHOLARSHIPS

    SI NO Instituted by: In Memory/ honor of Amount deposited in the bank Mode of payment Purpose
    1 Mr. John E J Gleeson Late E J Gleeson 15,000 Annual payment of the interest of the fixed amount deposited in the bank Deserving students
    2 Ms. Rosario Perpetua Silvia (Poppy) Late L H Rosario 25,000 Annual payment of the interest of the fixed amount deposited in the bank Best Entrepreneur
    3 Prof P.K Haridas Late Prof.M.T. Banumathi 100,000 Annual payment of the interest of the fixed amount deposited in the bank TOPPERS FROM 1ST, 2nd, 3rd B.A.F.E.

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